Starting your own event planning business can be an exciting venture, but it also requires you to have the right tools and equipment to be successful. Having the right equipment can save you time and money in the long run, so it’s important to know what you need before getting started.
In this blog post, we’ll discuss four essential pieces of equipment that every event planner should have in their toolkit. We’ll go over everything from tables and chairs to lighting systems you will need to start your business and make a successful event planner.
1. Tables and Chairs
If you’re planning events, you’ll need tables and chairs to accommodate your guests. Depending on the type of event you’re hosting, you’ll likely need a variety of sizes and shapes of tables and hospitality chairs. You might need round tables for dinner parties or large, long tables for buffet-style events.
You should also have chairs for guests that are comfortable, sturdy, and easily stackable for easy storage. It’s important to keep in mind how much space you’ll need when selecting tables and chairs. You should also consider how many people you’re expecting and if you’ll need any additional seating.
Renting tables and chairs can be a great option if you don’t have the space or budget to purchase them yourself.
2. Tents and Canopies
If you are planning to host outdoor events in addition to indoor receptions, it’s best to invest in tents and canopies. Although you can see the weather forecast before arranging for an event, you never know when it will be raining or snowing.
So, it is best to be prepared beforehand and bring tents and canopies to the event place. It will protect you from weather conditions as well as the harmful rays of the sun during the summer season.
3. Signs and Banners
When you’re setting up for events, you need to make sure that people can see where they’re going. Signs and banners are great tools to help with this. Signs and banners can be used to provide directions, promote your business, and even help create a sense of excitement.
You can create a specific theme with custom signs and banners that reflect the tone or style of the event. From professional to playful, signs and banners can really make a difference in how people perceive your event.
When selecting signs and banners for your event, there are many options available. Depending on your budget, you can choose from standard vinyl signs and banners to more elaborate custom displays. For a professional look, use high-quality materials such as weather-resistant vinyl or waterproof plastic.
4. Lighting Equipment
Most of the events are planned for the evening or night, so make sure you arrange for proper lighting. There are many types of lighting when it comes to event management. Some events may require dim lighting, while others need bright lighting.
No matter which type of event you are planning, there are some areas that will need lighting. These include the podiums, stages, railings, and nets (if there are any).
