Executing the various processes of business efficiently and meeting the objectives within a time frame, is referred to as business process management. It requires the use of BPMS (Business process management software) which is an application streamlining the business processes and facilitating a way better use of available IT resources. This is mediated by the extensive usage of BPM tools that play a significant role in the lifecycle of BPM lifecycle. These tools are meant for modeling, optimizing, automating, and measuring business processes. Different business process management systems are available as of 2022 suitable for varying purposes like- (better for customization), ProWorkflow (project and business process dashboards), Signavio (validation of models), iGrafx (conducting the What-if’ analysis of process changes).
Features of BPMS
Although, the features of BPMS are evolving at a faster pace as per the continuously evolving types and means of businesses. Latest technologies like AI (Artificial Intelligence) and RPA (Robotics Processes Automation) are also being employed. The common features of BPMS are:
- Collecting, displaying, and routing relevant data to enable smart process changes
- Keeping the employees aware of the task status by notifications at the appropriate interval
- Workflow software mediated patterns of workflow utilized to assign the tasks and set the deadlines for completion of the same
- Reports and comprehensive analysis providing process-related metrics
- Cloud deployment
- Better collaboration via tools-assisted communication reduces the data redundancy
- Process performance is measured by integrating the process management solution with the business processes data storage systems.
- Information can be protected by controlling who is able to view or edit it
- Errors associated with information are reduced owing to the electronic forms
Workflow management software vs BPMS
Workflow software basically assists businesses with regard to workflow patterns. It is comparatively simpler and routes the tasks from one person to another in the business process for the next required action. Actually, this comes under the more complex BPMS that keeps making improvements across the organizations constantly. Workflow helps you to focus on the task needing your immediate attention along with keeping the track of work making you more responsive and conscious at the work.
What business processes can be helped by BPM tools?
Any business process spanning across multiple departments, relied upon several technologies, is long-running, bounded by compliance targets, and is expected to undergo changes every now and then, can be helped by BPM tools. Such processes include managing the account, claims, and inventory, processing the invoices, monitoring performances, and tracking the project or workflow.
Internet is crowded with the availability of a number of business process management tools like PENSoft, Creatio, Bizagi, Tibco, Wrike, etc., with prices starting from $8 per month. If you have been managing all your business processes until up to now, give a try to do the same with the help of business process management tools. Besides improving productivity, production cost, and increasing revenue, it also manages the risk. In addition, it increases customer satisfaction and helps achieve business targets on time, furthering the growth of businesses.
